Private Bank Administrative Office Assistant (Menlo Park, CA)

Description

Responsible for providing general administrative support for a department or group of individuals, inclusive of 5 managing directors and 1 Director. Responsibilities may include, but are not limited to: coordination of meetings, maintaining office and kitchen supplies, expense report management and internal and external event support. While some of the focus of this job is on the coordination and execution of administrative tasks, incumbents also spend substantial time performing moderate and complex administrative tasks.
Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously. Candidate who can work independently, ability to forecast the needs of the team, be proactive, ability to be nimble, can-do attitude a must.

Primary responsibilities (75-80% time spent)
•Moderate to heavy calendaring - daily
•Expense reconciliation – 1-2x month
•Assist with event support: - weekly
•Process pre-clearances
•Event tracking
•Order swag
•Logo consent
•Coordinating Travel – as needed

General office support – (15-20% time spent)
•Maintain office and kitchen supplies – as needed
•POC for vendor service requests – as needed
•Manage hotel office space and conference rooms - as needed
•Coordinate office lunches – as needed

Qualifications, Education, Certifications, and/or Other Professional Credentials
•3-5 years’ experience
•College degree preferred
•Microsoft Suite (Outlook, Word, Excel, PowerPoint and Teams)
•Adobe Acrobat
•Zoom
•Concur
•Navan Travel Portal

Hours & Work Schedule
•Hours per Week: 40
•Work Schedule: M-Th in office / Friday remote
Location: CA-Menlo Park-2500 Sand Hill Rd

Pay Transparency 

The salary range for this position is $29.00 - $40.00 per hour. Actual pay is based on various factors including but not limited to the budget, work location, and relevant skills and experience. 

We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more. Note, Citizens’ paid time off policy exceeds the mandatory, paid sick or paid time-away policy of every local and state jurisdiction in the United States. For an overview of our benefits, visit https://jobs.citizensbank.com/benefits . 

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Equal Employment Opportunity

Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.