Private Bank, Administrative Assistant (NYC)

Description

We are seeking are seeking a proactive, professional, friendly and highly organized Executive Assistant in our Private Bank office in New York, NY. The incumbent will be responsible for providing high level administrative support for the Regional Market Executive and broader team support. Responsibilities may include, but are not limited to: coordination of meetings, calendar and inbox management, ordering of supplies and/or equipment, new colleague onboarding, payroll for staff eligible for overtime, and overtime/expense reports. Incumbents will spend substantial time performing administrative support duties and projects as needed. Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously. Support responsibilities may include data input, data processing and / or data verification for routine processes, tracking and distribution of related materials, etc.

Primary responsibilities include

• Manage multiple projects simultaneously/in a timely manner.
• Coordinates internal/external meetings, events, conference calls, and domestic travel. Schedule management.
• Displays excellent communication skills in working with clients (internal/external), and vendors.
• Accurately tracks expenses/process and submit expense reports in a timely manner.

• Distributes agenda, meeting packages, and responsible for meeting minutes.

• Other duties or special projects as assigned.
  

Qualifications, Education, Certifications and/or Other Professional Credentials

• Strong interpersonal skills — friendly, calm, and customer‑focused.
• Highly organized with strong attention to detail and the ability to anticipate office needs independently.
• Comfortable managing multiple tasks and shifting priorities throughout the day.
• Proficiency with Microsoft Outlook, Teams, Word, Excel; ability to learn internal systems quickly.
• Professional presence with excellent verbal communication skills.
• Ability to remain composed during busy periods and handle unexpected issues efficiently.
• Reliable, punctual, and committed to supporting a high‑quality workplace environment.
• Bachelor’s Degree preferred; 2+ years of relevant administrative or similar experience supporting executive level leadership
• Salesforce, Oracle, Microsoft Outlook and Teams, Word, Excel, PowerPoint, concur (a plus)
  

Hours & Work Schedule

Hours per Week: 40
Work Schedule: M-F
Overtime eligible position. Located in office in NYC (Ave of the Americas)
Required in office 4 days/week and WFH 1 day.

Pay Transparency 

The salary range for this position is $28.84 - $39.92 per hour. Actual pay is based on various factors including but not limited to the work location, and relevant skills and experience. 

We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more. Note, Citizens’ paid time off policy exceeds the mandatory, paid sick or paid time-away policy of every local and state jurisdiction in the United States. For an overview of our benefits, visit https://jobs.citizensbank.com/benefits . 

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Equal Employment Opportunity

Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.